HIPAA Notice of Privacy Practices

In compliance with the HIPAA- The Health Insurance Portability and Accountability Act of 1996

If you are a client of Capitol Home Health, this notice describes how your medical information may be used and disclosed and how you can get access to this information. Please review the notice carefully.


The agency will not disclose your health information without your authorization, except as described in this notice.

Plan of Care/Treatment.

The agency will use your health information for the plan of care/treatment; for example, information obtained by a nurse/therapist and other health care professionals will communicate with one another personally and through the case record to coordinate care provided. You many receive more than one service (program) during your treatment period with such information shared between programs.


The agency will use your health information for payment for services rendered. For example, the agency may be required by your health insurer to provide information regarding your health care status so that the insurer will reimburse you or the agency. The agency may also need to obtain prior approval from your insurer and may need to explain to the insurer your need for home care and the services that will be provided to you.

Health Care Operations.

The agency will use your health information for health care operations. For example, agency therapists, nurses, field staff, supervisors and support staff may use the information in your case record to assess the care and outcomes of your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of services we provide. Regulatory and accrediting organizations may review your case record to ensure compliance with their requirements.


In an emergency, the agency may use and disclose health information to notify or assist in notifying a family member, personal representative or another person responsible for your care, of your location and general condition.

Worker’s Compensation.

The agency may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to worker’s compensation or other similar programs established by law.

Public Health.

As required by federal and state law, the agency may disclose your health information to public health or legal authorities charged with preventing and controlling disease, injury or disability.

Law Enforcement.

As required by federal and state law, the agency will notify authorities of alleged abuse/neglect; and risk or threat of harm to self or others. We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.

Charges against the Agency.

In the event you should file suit against the agency, the agency may disclose health information necessary to defend such action.

Duty to Warn.

When a client communicates to the agency a serious threat of physical violence against himself, herself or a reasonably identifiable victim or victims, the agency will notify wither the threatened person(s) and/or law enforcement.

The agency may also contact you about appointment reminders, treatment alternatives or for public relations activities.

In any other situation, the agency will request your written authorization before using or disclosing any identifiable health information about you. If you choose to sign such authorization to disclose information, you can revoke that authorization to stop any further uses and disclosures.


You have the following rights with respect to your protected health information:

  1. You may request in writing that the agency not use or disclose your information for treatment, payment or administration purposes or to persons involved in your care except when specifically authorized by you, when required by law or in emergency situations. The agency will consider your request; however, the agency is not legally required to accept it. You have the right to request that your health information be communicated to you in a confidential matter such as sending mail to an address other than your home.
  2. Within the limits of the statutes and regulations, you have the right to inspect and copy your protected health information. If your requests copies, the agency will charge you a reasonable amount, as allowed by statute.
  3. If you believe that information in your record is incorrect or if important information is missing, you have the right to submit a request to the agency to amend your protected health information by correcting the existing information or adding the missing information.
  4. You have the right to receive an accounting of disclosures of your protected health information made by the agency for certain reasons, including reason related to public purposes authorized by law and certain research. The request for an accounting must be made in writing to Privacy Officer. The request should specify the time period for the accounting starting on or after April 14, 2003. Accounting request may not be made for periods of time in excess of six (6) years. The agency would provide the first accounting you request during any 12-month period without charge. Subsequent accounting request may be subject to a reasonable cost-based fee.
  5. If this notice would be sent to you electronically, you may obtain a paper copy of the notice upon request to the agency.

Agency’s Duties.

  1. The agency is required by law to maintain the privacy of protected health information and to provide individuals with notice of its legal duties and privacy practices with respect to protected health information.
  2. The agency is required to abide by the terms of his notice of its duties and privacy practices. The agency is required to abide by the terms of this notice as may be amended from time to time.
  3. The agency reserves the right to change the terms of this notice to make the new notice provisions effective for all protected health information that it maintains.


If you are concerned that the agency has violated your privacy rights or you disagree with a decision the agency made about access to your records, you may contact your respective office at (512) 467.6900 for Austin and/or Marble Falls or (210) 538.9090 for San Antonio. You may also send a written complaint to the Federal Department of Health and Human Services. The Capitol Home Health office staff can provide you with the appropriate address upon request. Under no circumstances will you be retaliated against for filing a complaint.


The agency is required by law to protect the privacy of your information, provide this notice about our information practices and follow the information practices that are described in this notice. If you have any questions or complaints, please contact:

Austin/ Marble Falls Privacy Officer

Melisa Arnette

9015 Mountain Ridge Dr., Suite 210

Austin, TX 78759

(512) 467.6900

San Antonio Privacy Officer

Melisa Arnette

7800 I-10 , Suite 800

San Antonio, TX 78230

(210) 538.9090